An email signature automatically places your brand, name, or contact information at the bottom of your email correspondence, making it easier for others to reach you.
It’s easy to create and use a signature in Microsoft Outlook. However, Outlook only adds a signature to new email messages. If you want to add a signature to messages you reply to or forward, you need to change the settings.
The instructions in this article apply to Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, and Outlook 2010.
If you want to automatically add your signature to replies or messages you forward, change your Outlook options.
Step aside dossier Tab.
In which Outlook options Select dialog box E-mail Tab.
In which compose messages section, select signatures.
In which signatures and stationery Select dialog box Replies/Transfers drop-down arrow.
Choose the signature you want to add to messages you reply to or forward to other recipients.
Choose OK to apply the changes and close the signatures and stationery dialog box.
Choose OK to close the Outlook options dialog box.
Use a special signature for a single reply or transmission
You should not set a default signature for all replies and forwarded email messages. Instead, you can manually add a signature if needed.
Open the email you want to reply to or forward, then select answers or Transfer to open a new message window.
Choose news Tab.
Choose signature then choose signatures in the drop-down list. The website signatures and stationery The dialog opens.
Select your signature in the Select the signature to change Crate. If you have more than one signature, select one of the signatures listed.
Choose OK. The signature appears in your reply or forwarded message.