Prevent Outlook from adding your name when editing an email

Microsoft Outlook supports the use of inline comments to indicate changes you make to the body of forwarded or replied to emails. Although this feature is disabled by default, enabling it will put your name in bold italics and brackets before pasted text. This badge does not apply to text you enter at the top of the message that appears before material you forward or reply to.

The instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007; and Outlook for Microsoft 365.

Prevent Outlook from adding your name when editing replies and forwards

To prevent Outlook 2019, 2016, 2013, and 2010 from marking changes you make to the original message in transit:

  • Go to dossier and select options.

  • In which Outlook options Select in the dialog box E-mail.

  • In which replies and redirects and section Foreword to comments with Check the box.

  • Choose OK.

  • Prevent changes to mark Outlook 2007

    To prevent Outlook 2007 from marking changes you make to replies and forwarded emails:

  • Choose Tool > options.

  • Step aside settings Tab.

  • In which E-mail click on Email Options.

  • Delete those Note my comments With Check the box.

  • Click on OK.

  • Click on OK again.

  • It’s common for people to reply to long posts with comments in the original text, often with different emphasis or color, without naming themselves. However, it’s a good idea to keep a formal foreword if many people are editing the content, or for legal or compliance reasons if a standard disclaimer needs to appear.

    You don’t have to use your name to introduce a comment; In Outlook settings, change the text to include everything, including an official statement.

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